HOW SECURE IS YOUR COMMERCIAL PROPERTY ?
Securing a home is easy because there’s always only a couple of people that work with the security system. Often only one or two people use the alarm system, so it’s easy to know what’s going on. Securing a commercial property is another story. I believe the main reason behind this is simply the fact that people prioritize other things over commercial security. Often personal preference decides what gets prioritized and what doesn’t. When this happens, commercial security is usually left somewhere near file 13, even in the minds of some business owners! In commercial premises there are far more people and customers and deliveries and therefore far more potential for security breaches. Ensuring that systems are in good working order and that staff members are familiar with security procedures, are but a few of the additional headaches when it comes to commercial security.
The first step in learning how to implement proper office security and learning how to protect your commercial property, is being able to identify the threats to your commercial property.
One can have a state of the art security system, but this still leaves many safety nets or security layers exposed. Perimeter security; Internal office security; stock monitoring and access control all play important roles to ensure that all your vulnerable spots are secured.
To see if your business has all the checks in place, here is a quick audit to see where your weak spots are:
Who deactivates and activates your alarm daily?
Staff members who leave last are not as focused on security as they should be. Therefore, if they are the last to leave and for some reason the alarm won’t activate, it’s easier to leave the premises unarmed that to find the fault after a full day’s work and a rush to get home. Each user should have their own code so that corrective steps can be taken to train the errant staff member(s) on the security procedures. With the Smartlink App; it’s easy to bypass troublesome zones, but not put the entire business premises at risk – OR activate the alarm if it’s been left unarmed.
It is important to make sure that your employees are not making your business vulnerable. There are many companies who are seemingly unaware of the threat that employees can pose to office and commercial security. This is not to say that every employee is a security risk, but it is still better for building security to be safe rather than sorry.
Do your staff members know what to do and who to call when the alarm malfunctions?
Often internal re-organisation will see a passive blocked by a cupboard or a new display. When these no longer perform a function, it not only compromises your security, but will also play a part in insurance claims if there is a theft or a burglary. It is critical to ensure that all the zones are working properly and that signals go through to the monitoring station. Without this, there is no security. Often staff members that have long gone are still on an emergency call list with the monitoring station. If they cannot get hold of anyone and they cannot access the property due to high walls or fences, there is no security. Each business should have a dedicated security officer who liaises regularly with the alarm monitoring station to update emergency call lists and check that users are de-activated and new users trained up; to test the various zones and their descriptions and corresponding reporting; What used to be Ben’s office may not be Ben’s office any longer.
Who is looking out for your office security?
Training should be an integral part of your company’s procedures and it should be undertaken by all employees and staff members, from security guards to administrators. Security training is a great asset to help keep your commercial property well protected. Proper security training should cover procedures that are necessary for protecting commercial property during any number of possible outcomes.
Negligence can occur on the part of the employer or the employee. In this case, it is a two-way street and both parties need to ensure that they are being kept on their toes to ensure that office security is not negatively affected. Negligence refers to oversight and people not taking the proper time and care to carry out security procedures that are meant to boost business security. Negligence is easier to detect if you are focused on small business security, and gets harder to address as a company grows.
The Smartlink app allows user codes to be activated or revoked via an easy web logon to your system.
What to do when you need to give the response team access, but everyone’s out of town?
If your business is closed over the holiday period and there’s no-one around to give access, the response team will not be able to identify if there has been a genuine burglary. To be able to open a gate or door remotely will avoid this situation all together. Smartlnk’s mobile app can open gates and doors can be from anywhere in the world.
Who needs security cameras?
Security cameras can give much useful information, especially retrospectively, as they have stored history, so this can be used to go back and investigate. If you have expensive equipment or stock that is being damaged, cameras can find the culprit! They can also ensure that staff don’t abuse equipment like fork lifts, company cars etc when packing or moving – or bumping stock around. Cameras can also tell you who entered the premises and at what time, which cuts out a lot of investigative time when trying to analyse stock theft or burglary.
Having security cameras that start recording when the alarm activates, allows identification of the perpetrator(s). Smartlink allows you to log on to see if this needs security intervention or if it is a false alarm, you can see what is causing it from the convenience of your couch!
External security and how to make the most of what you’ve got.
Without a secure perimeter, everything else in your commercial property is at potential risk.
In terms of small business security, there may be one or two high priced pieces of equipment that company actively uses. It is crucial to make sure that these kinds of assets are kept secure when they are stored on your commercial property.
External security cameras allow you to see what is going on outside your business. Many burglaries are successful because the premises have been staked out for some time before the burglary. Routines have been identified; Closing and opening procedures have been monitored. External video cameras, in conjunction with your perimeter security and lighting, form the first barricade for your business. Testing electric fencing, clearing vegetation and ensuring that your cameras are in good working order are paramount to ensuring good security. Night vision on security cameras is always enhanced by good lighting and these two aspects of your security should always work in conjunction.
How often do you perform Security Audits?
A security audit is like a risk assessment, except that it narrows in more on the security aspect of things. In the process of performing a security audit, it is crucial to pay close attention to the way in which your security interacts with the various types of threats it is meant to guard against.
This is one of the best opportunities to see whether your security is penetrable, and it also gives you the opportunity to adjust anything that proves to be a weakness and a vulnerability. Any company that is even remotely serious about building security should take the time to perform a thorough security audit. Security audits also allow you to pick out the weak points in your office security, which then helps you effectively strengthen the sectors where security may be lacking.
Is your office Smart yet?
Having a smart office not only allows you and your team to take responsibility for your own security and mitigate risk, it also can increase staff productivity and at the same time decrease energy consumption and turn this into an energy cost saving. By managing your air conditioners; geysers; lights and other appliances that may have been left on overnight from the Smartlink App, you can switch on and off remotely or create rules for when these should be turned on or off. We all need to do our bit to save the planet – do yours smartly!